Improve Productivity by applying the GTD Method in your day to day

Do you want to improve and boost your productivity, but do not know where to start? Learn about the GTD method and identify how it can improve your life.

The name ‘GTD’ stands for “Getting Things Done”. In this method which focuses on organization and productivity, the goal is to focus on de-stress, learning to empty the mind. The GTD teaches the best ways to do it effectively, and as a result, decreasing the tensions and stress of daily routine.

Finally, those who invest in this method benefit, as they become more focused and productive. Using this method, companies have more effective, committed and satisfied employees. To learn about GTD and how to apply it to the routine, check out our article!


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Step-by-step GTD Method: Learn the methodology of David Allen

He stayed became widely known for developing this method of time management.

With people increasingly dealing with information and tasks to be done daily, “Getting Things Done” takes up a lot of space in the corporate environment. There are countless companies that invest in training and employee development – and this method may be the next investment for your corporation. By creating courses for employees on the subject.

Important for both the personal and professional spheres, understanding what GTD can enhance your quality of life and that of your employees, increasing the productivity of your company.

When is the time to apply the GTD method?

Are you one of those people who have many daily tasks and, when you realize a lot of time has passed and there are still things to do? Then this method is thought for you.

Companies already know that a productive professional is equivalent to one who makes the most of his time. And that does not always mean doing more. Productivity means: being 100% present and giving your best during that time. To achieve this, the person must have the focus and attention directed exclusively to that action. And, to conquer that state, you have to know how to empty your mind. It is at that point that the GTD comes into action.

The 5 great steps of the GTD

To implement this method, David Allen describes that we must follow 5 main steps, which are:

1. Collect/Capture

Here, the goal is to get all the memories, thoughts and ideas of the things you have to do out of your head and pass them to a more reliable place. That is to say: emptying the mind.

At that time, you do not need to make any decisions. Just leave the mind calm. You can pass these thoughts to paper or use an application to take notes.

2. Clarify/Process

At this time, we must clarify everything that was expressed in the previous exercise. Here, it is not the time to take any action, but you can define what to do. Select each item from the previous exercise and think: Should I do something about it?

Which of the thoughts there demand a personal action, and which do not depend exclusively on you?

David Allen also teaches that only actions that can be resolved in 2 minutes should be done without leaving a record. If this is not possible at the moment, place them in the list of annotations. This list can also be done through post-it, applications, notepad, etc.

3. Organize

Organize all ideas and thoughts. For this, a suggestion by David Allen is to make a checklist, which can be accessed at the time and time required. You can also use a calendar, which makes things much easier when viewing the tasks to be performed. In this calendar, you can define:

  • Great projects: here, you can put those actions that happen in several steps. Longer projects;
  • Daily actions: here you can highlight those actions that do not have specific dates, but that must be done. For example: you need to buy something at a pharmacy. So, take advantage of the next time you go out to do this and optimize the time;
  • Special attention: here fit the items that do not depend only on you to be made. You must also specify the tasks that you need to delegate to someone.

You can write all this down on a calendar and put reminders. Similarly, whenever possible, leave an hour of your day for possible delays or unforeseen events.

4. Reflect and review

It is time to review and reflect on all the method and system previously done. Update the information that is present there and visualize it by different perspectives. Make sure that you see your calendar or check list regularly. So that you can mark what has already been done and plan the actions of the following week, etc.

5. Implementation

Meaning: get involved efficiently. Know exactly what you are doing at that moment. Use your lists and calendars as a basis and dedicate the right time for each action or activity.

It is important to be certain that the action to be taken is the most important at that moment. Be 100% present, without worries or distractions with other issues. With commitment and with the certainty that everything is done as it should, that everything is under control.

Practicing the GTD method

This system is a cycle. When it is well done, it guarantees greater productivity and use of time. In addition, it helps to relax the mind and allows greater control of schedules and actions to be performed. One piece of advice that would help you succeed in this method is always to have a notebook at hand, so you write there what needs to be done and leave your mind free and carefree. These annotations can also be made through mobile and applications, as stated above.

Always remember that the GTD method can be adapted according to your routine and you should think about the daily actions once a day. You should also analyze the calendar once a week.


What do you think about learning about this method? Are you ready to put it into practice? Share with us!